How we handle your information. Plainly stated and professionally obligated.
This Policy, along with the Engagement Letter, is designed to provide a clear and complete description of our data practices, including our use of artificial intelligence.
The Firm integrates artificial intelligence throughout its practice under attorney supervision. Our technology infrastructure is more integrated than that of a traditional firm, and our data practices reflect that integration. We treat transparency about our use of technology as both a legal requirement and a professional obligation.
We collect personal information that you voluntarily provide, including when you submit an inquiry through our Site, enter into an Engagement Letter, communicate with us by email, telephone, text message, or video conference. This may include your name, email address, telephone number, mailing address, company name, job title, and any other information you choose to provide.
Submitting an inquiry through the Site or otherwise communicating with the Firm prior to engagement does not, by itself, create an attorney-client relationship between you and the Firm. The Firm treats information received from prospective clients in accordance with relevant Rules of Professional Conduct. Before any representation begins, the Firm must complete a conflicts check and enter into a signed Engagement Letter with you. You should not send sensitive, confidential, or time-sensitive information through the Site unless and until you have received written confirmation from the Firm that an attorney-client relationship has been established.
In connection with our legal services, we receive and process Client Data as defined in the Engagement Letter. Client Data may include documents, contracts, corporate records, financial information, and other materials you provide for the purpose of rendering legal services, including materials you upload to or exchange with us through the Talairis Data Room (a cloud-based environment used solely for storing, organizing, and exchanging documents between Client and the Firm in connection with the Firm’s services). The handling of Client Data is governed primarily by the Engagement Letter, the attorney-client privilege, and our obligations under the relevant Rules of Professional Conduct.
When you visit the Site, we may automatically collect certain technical information, including your IP address, browser type, operating system, pages viewed, and other standard web log data. We use cookies and similar technologies only as described in Section 6 of this Policy. We do not use first-party analytics, advertising cookies, or behavioral tracking on the Site.
We use personal information to provide legal services under the Engagement Letter; to respond to inquiries; to send administrative communications including engagement confirmations and invoices; to send SMS/MMS text messages subject to your consent (see Section 8); to develop and maintain your Talairis Client Genome as described in Section 4; to personalize our AI Tools and services (without using Client Data to train third-party AI models); to comply with applicable legal and regulatory requirements; and to protect the rights, safety, and property of the Firm, our clients, and others.
This section describes the Firm’s use of artificial intelligence in the delivery of legal services, the data our AI Tools access, and the safeguards in place. The Firm’s use of AI Tools is also governed by Section 4 of the Engagement Letter, which should be read together with this section.
We use attorney-built AI Tools to assist in the delivery of legal services, as described in Section 4 of the Engagement Letter. Our AI platform interacts with the Firm’s productivity, communication, and document management systems, in each case under attorney supervision. AI Tools produce drafts, analyses, and supporting work product for attorney review; they do not render legal advice, opinions, or judgments, and they are not a substitute for the Firm’s licensed attorneys. All legal advice, opinions, and judgments communicated to you are those of a licensed attorney of the Firm.
We use call transcripts, meeting notes, documents, and other engagement materials to build and maintain a structured, attorney-curated record (each, a “Talairis Client Genome” or “Client Genome”) for each client. The Talairis Client Genome captures your legal posture, contractual patterns, risk tolerances, and negotiation preferences to improve the efficiency and specificity of the legal services we deliver over the course of the engagement.
The development and use of your Talairis Client Genome is disclosed in the Engagement Letter, and your consent is obtained before we begin building yours.
Your Talairis Client Genome reflects your confidential information, business facts, and business preferences. Upon termination or completion of your engagement with the Firm, and upon your written request, we will export your Talairis Client Genome and provide it to you in a reasonably usable electronic format, as further described in the Engagement Letter.
The Firm does not train AI models. We do not use Client Data to train third-party AI models. Client Data and AI-assisted work product are segregated by client and matter, stored in client-specific contexts, and are not used to train, tune, or influence AI Tool outputs for any other Firm client. We maintain access controls, logical tenant separation, internal policies, and other commercially reasonable safeguards designed to prevent cross-client data exposure. We do not use your information for marketing, advertising, or any purpose unrelated to the delivery of legal services. We do not permit our AI platform providers (or any other vendor) to use Client Data for their own model training. The Firm processes Client Data only through enterprise-tier technology platforms operating under commercial agreements that include confidentiality and contractual no-training commitments. The Firm does not use consumer AI products, public model APIs, or any vendor that fails to meet these standards.
The Talairis Data Room is a cloud-based environment used solely for storing, organizing, and exchanging documents between Client and the Firm in connection with the Firm’s services. The Data Room is a storage and document-exchange environment only; it is not one of the Firm’s AI Tools, and the Firm does not provide legal advice, analysis, or work product through Client’s independent use of the Data Room. The Firm applies access controls, encryption in transit and at rest, and client-specific access scoping consistent with the confidentiality obligations described in Section 4.3 above.
Any use by Client of Client’s own artificial intelligence platforms, assistants, or other third-party tools to access, analyze, summarize, or interpret documents stored in the Data Room is Client’s independent activity and is not part of the Firm’s services. The Firm does not warrant, supervise, or assume responsibility for output generated by, or data handling practices of, any third-party tool that Client connects to or uses with the Data Room, and Client is responsible for understanding the privacy and data-handling terms of any such tool before using it with Client Data.
The Firm uses AI-assisted tools to record, transcribe, and generate notes from calls and meetings with clients and prospective clients. Consistent with applicable law, the Firm obtains the consent of all parties before recording or transcribing a call or meeting. We use these recordings, transcripts, and AI-generated notes to document the engagement, inform the legal services we deliver, and help build and maintain your Talairis Client Genome, as described in Section 4.2 above.
Recordings, transcripts, and AI-generated notes are stored in the Firm’s systems, treated as part of the Client file, and subject to the same confidentiality, access control, segregation, and retention provisions that apply to Client Data generally. You may decline to be recorded or transcribed, or request that a specific call or meeting not be recorded or transcribed, at any time.
In the course of representing you, the Firm may create de-identified or aggregated information from Client Data and use it for internal purposes, including to improve the Firm’s legal services and AI Tools, develop templates and know-how, and produce benchmarking and analytical materials. The Firm will not use de-identified information in any manner that a reasonable person would expect could identify you or reveal information you would reasonably expect to remain confidential. You may, at any time, instruct the Firm in writing to exclude information from a particular matter from this use, and we will honor that instruction going forward. Nothing in this section authorizes the disclosure of privileged communications or of information that would remain confidential under applicable Rules of Professional Conduct. The Firm’s use of de-identified information is further governed by Section 4 of the Engagement Letter.
We do not sell, rent, or trade personal information to third parties for marketing or promotional purposes. We may disclose personal information only in the following limited circumstances: to trusted third-party service providers who assist us in operating the Site and delivering our services, each bound by contractual obligations to use your information solely for the purposes disclosed and to maintain appropriate security; when required by law, regulation, subpoena, or court order; to Subcontractors and Referral Counsel as described in the Engagement Letter, all bound by confidentiality obligations no less protective than those in the Engagement Letter; and in the event of a merger, acquisition, or sale of substantially all assets, subject to the same commitments described in this Policy.
All third-party technology platforms used by the Firm process personal information in accordance with their respective privacy policies and our commercial agreements with each provider. We select and configure these platforms to maintain the confidentiality and security of personal information and Client Data, consistent with our professional obligations.
We do not use first-party analytics cookies, advertising cookies, or behavioral tracking. The Site uses only strictly necessary cookies for security and content delivery, and may set third-party cookies when you interact with embedded video content on our Insights page. Our Site loads web fonts from a third-party provider, which receives your IP address and standard HTTP request data when your browser requests font files but does not set cookies. The Site does not currently respond to “Do Not Track” signals. You may control or disable cookies through your browser settings.
THIS SECTION CONTAINS REQUIRED DISCLOSURES ABOUT SMS/MMS TEXT MESSAGING PURSUANT TO THE TELEPHONE CONSUMER PROTECTION ACT (TCPA) AND THE MESSAGING PRINCIPLES AND BEST PRACTICES PUBLISHED BY THE CELLULAR TELECOMMUNICATIONS INDUSTRY ASSOCIATION (CTIA), WHICH ARE ENFORCED BY OUR TELECOMMUNICATIONS PROVIDER AS A CONDITION OF OUR SMS/MMS MESSAGING.
As required by our telecommunications provider and applicable federal and state law, we provide the following disclosures regarding our SMS/MMS text messaging program. The Firm uses a cloud-based business phone system to send and receive SMS and MMS text messages in connection with client communications, appointment scheduling, matter updates, and other matters related to our legal services. By providing your mobile telephone number and consenting to receive text messages, you expressly consent to receive SMS and MMS messages from Talairis Law Group PLLC at the mobile number you have provided. Consent to receive text messages is not a condition of retaining our legal services.
Message frequency varies based on the nature of your engagement. Message and data rates may apply depending on your mobile carrier and service plan. The Firm is not responsible for fees or charges assessed by your carrier.
You may opt out of receiving SMS/MMS text messages at any time by replying STOP to any message you receive from us. Upon receipt, we will confirm your opt-out with a final message. You may also opt out by contacting us at [email protected]. Opting out of text messages will not affect your ability to receive legal services or other communications by email, telephone, or other means.
For assistance with SMS/MMS text messaging, reply HELP to any message, or contact us at [email protected].
AS REQUIRED BY OUR TELECOMMUNICATIONS PROVIDER, WE DO NOT SELL, RENT, LOAN, TRADE, LEASE, OR OTHERWISE TRANSFER FOR PROFIT ANY TELEPHONE NUMBERS OR PERSONAL INFORMATION COLLECTED THROUGH OUR SMS/MMS TEXT MESSAGING PROGRAM TO ANY THIRD PARTY. CONSENT TO RECEIVE TEXT MESSAGES AND ANY INFORMATION COLLECTED IN CONNECTION WITH OUR TEXT MESSAGING PROGRAM WILL NOT BE SHARED WITH OR SOLD TO THIRD PARTIES OR AFFILIATES FOR MARKETING OR PROMOTIONAL PURPOSES.
Depending on your jurisdiction, you may have certain rights regarding your personal information, including the right to access the personal information we hold about you, to request correction of inaccurate information, to request deletion (subject to legal retention requirements and professional obligations), to opt out of certain communications, and to data portability. The attorney-client privilege and applicable retention requirements may limit our ability to delete or modify certain Client Data.
We do not sell personal information as defined under the California Consumer Privacy Act (“CCPA”) or any other applicable state privacy law. We are committed to honoring the rights granted by all currently enacted comprehensive state privacy laws—including those of California, Colorado, Connecticut, Virginia, and all other states with enacted comprehensive privacy legislation—and will extend the same commitment to any additional state law enacted in the future. To exercise any privacy rights or to appeal a decision regarding a request, contact us at [email protected].
The Site and our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If we learn we have collected such information without verification of parental consent, we will delete it. If you believe we may have information from or about a child under 16, please contact us at [email protected].
We may update this Policy from time to time. We will post the updated Policy on the Site and update the “Last Updated” date. For clients with an active Engagement Letter, we will provide written notice of material changes at least thirty (30) days before they take effect. Your continued use of the Site or our services after the effective date of any changes constitutes acceptance of the updated Policy. Retention of Client files and Client Data is governed by the Engagement Letter; the return, transfer, and disposition of Client files and Client’s Talairis Client Genome following termination or completion of an engagement are governed by the applicable provisions of the Engagement Letter.
This Policy is governed by the laws of the State of Washington, without regard to conflict of laws principles. It supplements but does not replace the confidentiality and data handling provisions of the Engagement Letter. In the event of conflict between this Policy and the Engagement Letter, the Engagement Letter controls with respect to Client Data.
If you have questions, concerns, or requests regarding this Policy or our data practices, please contact us at: